Faculty & Staff HR FAQ

How do I apply for a posted job? 

To apply for a posted job, please go to the Employment page.

How do I update my contact information? 

To update your contact information, please log in to your myRWU account, then click on the Employee Services tab and choose Address Change. Please allow up to two days for processing.

How do I update my emergency contacts? 

To update your emergency contacts, please log in to your myRWU account, then click on the Employee Services tab and choose Emergency Contact Information. Please allow up to two days for processing.

How and when do I get paid? 

Roger Williams University employees are paid on a bi-weekly basis.

If you are a University employee, please review the University Holiday & Pay Date Calendar.

If you are a School of Law employee, please review the RWU School of Law Holiday and Pay Date Calendar.

How do I review my pay stub online? 

For instructions on how to review your pay stub online, please go to Direct Deposit Stub Online.

How do I start, end or change a direct deposit? 

To start, end or change a direct deposit, please go to Direct Deposit Stub Online.

How do I change my tax withholding? 

To change your current tax withholding, please go to W4 Federal Tax Form and W4 Rhode Island Tax Form and forward to Payroll.

Which benefits am I eligible for? 

To review your benefit summary, please go to the Benefits page.

If you are a union employee and would like more detailed information regarding the benefits for which you qualify, please review your union contract.

Do I qualify for tuition assistance? 

To review your eligibility for tuition assistance, please contact Human Resources at (401) 254-3028, option 2.

How do I change my retirement contribution? 

To change your retirement contribution, please submit a new Salary Reduction Agreement by accessing the form specific to your classification.

University & School of Law Form, University Faculty Form, Adjunct Faculty Form

The form should be submitted to Human Resources one week prior to the payroll date on which you would like your change to come into effect.  For more information about your current contribution set up, please contact Human Resources at (401) 254-3028, option 1.

How can I find out how much I have contributed towards my retirement so far? 

To find out how much you have contributed towards your retirement during the current calendar year, please review your pay stub.

For instructions on how to review your pay stub online, please go to Direct Deposit Stub Online.

Who do I contact when I have a problem with my medical and/or dental insurance? 

If you are insured through Roger Williams University and have a problem with your medical insurance, please contact Blue Cross/Blue Shield of Rhode Island at (401) 274-3500 or (800) 564-0888 (Monday-Friday: 8 AM to 8 PM).

If you are experiencing problems with your dental insurance, please contact Delta Dental of Rhode Island at (401) 752-6100 or (800) 843-3582 (Monday-Thursday: 8 AM to 7 PM, Friday: 8 AM to 5 PM).

What do I do when I get a bill for the medical deductible? 

If you receive a bill for the medical deductible, please contact London Health Administrators at (401) 435-4700 or (800) 343-2236.

Who do I contact when I have a problem with my Flexible Spending Account? 

If you are experiencing issues with your Flexible Spending Account, please contact London Health Administrators at (401) 435-4700 or (800) 343-2236.

How do I add or drop a dependent or domestic partner to my medical and dental insurance? 

Changes to dependents on your plan are only allowed during the annual open enrollment period for medical and dental coverage. Open enrollment occurs in June of each year. Dependents are same or opposite sex spouses and children under the age of 26 for medical coverage; children under the age of 24 for dental coverage.

During the Open Enrollment period, you can add a dependent or domestic partner by completing a new medical or dental enrollment form and an election form:

If you would like to add a same or opposite sex domestic partner to your insurance, you must also complete a Declaration of Domestic Partnership form, which is reviewed and approved by the insurance company. More information is available at Same-Sex Spouses & Domestic Partners.

Outside of the Open Enrollment period, dependents may be added or dropped when certain events occur. You must notify Human Resources within 60 days of a birth, adoption, marriage, divorce or your dependent’s loss of coverage in order for a dependent to be added or dropped from coverage.

If a dependent loses coverage, they must provide a HIPAA certificate from their former insurance company before they can be added to your coverage.

How do I apply for a leave of absence? 

You should first advise your supervisor that you will be requesting a leave and then complete the appropriate leave of absence form. An employee who is out of work for 3 days consecutively or who will be out periodically due to their own or a dependent’s medical condition must complete a Family Medical Leave of Absence Request Application and submit a completed Health Care Provider Certification form.

These forms should be completed and returned to Human Resources at least 15 days before your requested leave start date, or, in case of an emergency situation, as soon as reasonably possible. All leaves are reviewed for approval by the University.

For a full list of leaves and leave qualifications, please refer to the Policies page. If you are a union employee, please refer to your contract as well.

Below are the links to the forms you will need for an FMLA Leave of Absence:

Who do I speak to about a work-related concern? 

If you have a work-related concern you would like to address, please contact Employment at (401) 254-3028, option 2.

Where do I get my parking permit? 

To apply for a parking permit, please contact the Department of Public Safety at (401) 254-3611.