Hall Selection

We know that your hall selection, while at RWU, is very important to you. Please take the time to thoroughly read this guide to assist you in making your hall selection for next year. As you read through, if something does not make sense, or you would like further clarification on an item, simply contact your RA, your Coordinator, or the Housing Office (254-3161). Remember it is important that you thoroughly understand the hall selection process in order for you to make the best informed hall selection!

Introduction
Timeline at a Glance
Room & Board Rates
Declaring Housing Intent
On-Line Continued. Occupancy (C.O.)
Friends of C.O.
Displaced Students
On-line Hall Selection
Super Size Your Room
Living Learning Communities Information
All Residence Halls Are Smoke-Free
What if I can not make my Hall Selection Appointment?
Can I move off-campus for my Junior year and then come back into university housing for my Senior year?
Graduate Students

Introduction

Before you can participate in the Hall Selection process, you must complete two important steps:

Step one - Housing Deposit and Application
You must fill out a Housing Application and turn it in at the Bursar's Office along with a $350.00 housing deposit. Deposit are due as follows:

Current freshman due by Friday, February 1, 2013
Current Sophomores due by Friday, February 8, 2013
Current Juniors & Seniors due by Friday, February 15, 2013

Payment must be accompanied by a Housing Application and made in person at the Bursar's Office. Applications can be obtained from the Bursar's Office.

Even if your parents have made the deposit over the phone to the Bursar's Office, you must still complete and application and take it to the Bursar's Office (this will ensure that the application has the official bursar stamp, as well as the housing deposit is properly applied as a deposit and not a payment).

There is No Refund of this $350 housing deposit once a space is assigned or reserved though the hall selection process or by the Housing Office.

If a student withdraws from housing for any reason including but not limited to judicial or academic suspension, transferring, etc., anytime before or during the academic year, a Housing Cancellation Fee of $350 will be charged to your account. If a space is not reserved or assigned, this deposit will remain on your account and will go towards any outstanding balance

Step two - Be Financially Cleared
You must be financially cleared by Friday, February 15, 2013. Financial clearance means that you do not have an outstanding balance on your student account. You will not be able to complete the any portion of hall selection if these two steps have not been completed.

**Confirmation of housing deposit payment and financial clearance will be checked before a selection is made**

PLEASE NOTE: Students who do not select a room during the Hall Selection time period (February 27, 2013 through March 22, 2013) will be placed on a waiting list and assigned to any remaining spaces, including temporary assignments, after all new students have been placed.

Students are financially responsible for the entire 2013-2014 academic year after a selection is made. Students do not just lose the $350.00 deposit should they move off-campus.

Please refer to the Rates & Fees page for the 2013-2014 room and board rates.

Student's living in traditional halls are required to be on a full meal plan. Meal plans are not required but are optional for those areas designated as apartment style (Bayside, Almeida, or the apartments in the North Campus Residence Hall). Please refer to the Campus Dining page for more information.

Time Line At A Glance

(Please refer to specifics below)

By Friday, February 1, 2013 - Current Freshman make $350 Housing Deposit
By Friday, February 8, 2013 - Current Sophomores make $350 Housing Deposit
By Friday, February 15, 2013 - Current Juniors & Seniors make $350 Housing Deposit
Friday, February 15, 2013 - Deadline to be financially cleared (no outstanding balance on their account)
There is No Refund of this $350 housing deposit once a space is assigned or reserved though the hall selection process or by the Housing Office. If a student withdraws from housing for any reason including but not limited to judicial or academic suspension, transferring, etc., before or during the academic year, a housing cancellation fee of $350 will be charged to the account. If a space is not reserved or assigned, this deposit will remain on your account and will go towards any outstanding balance.
Wednesday, February 20, 2013 8:00AM- through 4:00 PM Thursday, February 21, 2013 Declare Housing intent online
Tuesday, February 26, 2013 Info Session - How to select your housing!
Wednesday, February 27, 2013 from 8:00 AM until 7:00 PM On-Line Continued Occupancy (C.O.) and Friends of C.O.
Baypoint Open Housing - Thursday, February 28, 2013 7:00PM
Monday, March 4, 2013 Displaced student hall selection (if applicable)
Tuesday, March 5, 2013 Supersize Selection
Wednesday, March 6, 2013 Living Learning Community Hall Selection (students who submited applications will be notified of specific times via email)
Thursday, March 7, 2013 TBA
Monday, March 18, 2013 - March 22, 2013 On-Line Hall Selection - By appointment time which is located in student Housing Status located in their MyRWU.
YOU MUST CHECK YOUR STATUS AFTER YOU COMPLETE ANY PROCESS. GO TO THE “HOUSING LOTTERY STATUS” TAB ON THE LEFT TO CONFIRM THAT YOU ARE PROPERLY SIGNED INTO THE ROOM. It updates immediately there is not time delay. If the room you selected does not appear they you did not complete the process. Remember the university recommends specific browsers PC: Internet Explorer (IE) 5.0 or later or Netscape Navigator (Netscape) 7.0 or later. MAC: Internet Explorer 5.0 or later or Netscape Navigator 7.0 or later.”

Super Size Your Room

Can't seem to find a room/apartment big enough for you and all your friends? Then Super Size It!!! Add a person to a room or apartment! Looking for a 5-person Bayside apartment? Then add a person to a Quad. Looking for a triple in Stonewall or Baypoint? Then add a person to a double Based upon spaces available at C.O. or empty rooms/apartments at Lottery. A certain number of rooms in each living area will be pre-offered before the on-line hall selection begins. Specific times for each building will be sent to students via their email. This process will occur on Tuesday, March 5, 2013.

Students that supersize an apartment/room during the hall selection process will have 48 hours to turn in a supersize agreement to the Housing office. If an agreement is not received within 48 hours, the student's selection may be cancelled. Each resident of the shared room/bedroom will receive a $750.00 discount for the semester and those sharing the apartment will receive a $100 discount for the semester. A lofted furniture system (lofted bed, dresser, desk & chair) will be added to the room/bedroom. Baypoint double beds will be changed to the twin x-long beds (Please note that double beds will not be avaialbe should a Baypoint room become de-supersized during the academic year)

Please note that we do expect to be at full capacity for the fall semester. Should a conflict arise, a room change may not be possible. However should spaces open and a resident move out of the "Supersize" option, then all residents will have the discount prorated. Speak with the Housing Office for more information.

If it is determined that the Supersize process is being completed in an effort to manipulate the hall selection process (I.e. the student who CO's/selects the room/apartment withdraws, etc.) then the entire room/apartment may be relocated in any available space(s) after the hall selection process concludes.

Can I move off-campus for my Junior year and then come back into university housing for my Senior year?

No - Once you become a commuter (not in University Housing) you can not participate in future Hall Selection processes. Those students that would like to return will be wait-listed and placed during the summer should space become available.

Graduate Students

If you are currently, or will be, enrolled in any graduate program, you will need to contact tcapelo@rwu.edu to discuss your options that are available in the Almeida Complex. Should you select a room in any other living area, your housing will be cancelled and your roommate(s) may be reassigned.

Living Learning Communities Information/Applications

Living Learning Communities (LLC's) are designed to help students come together with others who have similar interests. A very exciting aspect of LLC's are the involvement of selected faculty and staff in each of the theme unit. These individuals will serve as Faculty Mentors for each unit. Additionally, funds will be made available to help with the costs of some programs.

Self Proposed Living Learning Communities - Students can develop their own LLC for either the new res hall, Maple Hall or Stonewall.

Applications are available in the Department of Residence Life & Housing.. Applications are due to the Department of Residence Life and Housing no later that 4:00 PM on Monday, January 28, 20132

Declaring Housing Intent

Wednesday, February 20, 2013 8:00AM - Thursday, February 21, 2013, 4:00PM.

Declaring your housing intent is stating on-line that you wish to participate in the hall selection process and agreeing to the housing contract. ONLY THOSE STUDENTS WHO HAVE PAID THE $350 HOUSING DEPOSIT, ARE FINANCIALLY CLEARED (NO OUTSTANDING BALANCE ON THEIR STUDENT ACCOUNT), AND DO NOT HAVE ANY HOLDS ON THEIR ACCOUNT, WILL BE ABLE TO DECLARE THEIR HOUSING INTENT.

If students do not declare their housing intent some time between 8:00AM on February 20th through 4:00 PM on Thursday, February 21st, they will not be eligible to receive a lottery number and they will not be able to participate in any portion of the hall selection process. These students will be wait-listed for housing and placed in any spaces that may remain after new students are placed. These spaces could include temporary accommodations.

On-Line Continued Occupancy (C.O.)

Wednesday, February 27, 2013 - 8:00 AM through 7:00 PM

Students who want to remain in their same room/apartment for next year complete this process. Students log-on to their MyRWU account, click on the "Services Tab" then click on "Housing Lottery Search", select their same room/apartment and carry in any new residents (see Friends of CO Below). Students must have their ID # and their Lottery # to be able to complete the CO process.

*ONLY THOSE STUDENTS WITH 33 CREDITS OR MORE MAY CO THEIR CURRENT SPACE.

C.O. disagreements between roommates are determined by lottery numbers.

If the room/Apartment is not filled at C.O., the space(s) will be the first occupied at Hall Selection.

If it is determined that the C.O. process is being completed in an effort to manipulate the hall selection process (I.e. the student who CO's the room/apartment withdraws, etc.) then the entire room/apartment will be relocated in any available space(s) after the hall selection process concludes.

YOU MUST CHECK YOUR STATUS AFTER YOU COMPLETE ANY PROCESS. GO TO THE “HOUSING LOTTERY STATUS” TAB ON THE LEFT TO CONFIRM THAT YOU ARE PROPERLY SIGNED INTO THE ROOM. It updates immediately there is not time delay. If the room you selected does not appear they you did not complete the process. Remember the university recommends specific browsers PC: Internet Explorer (IE) 5.0 or later or Netscape Navigator (Netscape) 7.0 or later. MAC: Internet Explorer 5.0 or later or Netscape Navigator 7.0 or later.”

On-Line Friends of C.O.

Wednesday, February 27, 2013 - 8:00 AM through 7:00 PM

Friends of C.O. is the time when you can bring new roommates into the room/apartment that you are COing. Only those students with 33 credits or more can be carried into an apartment area (Bayside North Campus Residence Hall Apartments or Almeida). When you are signing up you will need your roommates ID # and Lottery # to be able to sign them in. REMEMBER - ONCE YOU COMPLETE THE CO PROCESS, YOU HAVE COMPLETED THE SIGN UP PROCESS AND THERE ARE NO CHANGES (i.e. you can not participate in lottery to see if you can get a better room)

If it is determined that the C.O.and Friends of C.O process is being completed in an effort to manipulate the hall selection process (I.e. the student who CO's the room/apartment withdraws, etc.) then the entire room/apartment will be relocated in any available space(s) after the hall selection process concludes.

Displaced Students

Monday, March 4, 2013 (if applicable - students will receive a separate email)

After the C.O. process, students whose rooms are being converted to a different occupancy (i.e triple to a double, a double to a triple, single to a double) or an area is being converted to another gender or accommodation “displaced students” will be able to select a room at this time. In most cases, residents will be informed in writing.

Previewing spaces

Students can log on to their MyRWU Account and complete a search to see what spaces are available any time during the Lottery process.

On-Line Lottery

Monday, March 18, 2013 - Friday, March 22, 2013

Important Information to remember...

Remember, you must pay a housing deposit, as outlined above AND be financially cleared (no outstanding balance) by Friday, February 15, 2013, and declare your housing intent online in order to be eligible to make a hall selection. SPACES WILL NOT BE HELD.
You will receive important lottery information via your university email account. You can get your Lottery Number and Appointment Time under the "Housing lottery Status" tab located in your MyRWU account.
Your appointment time is based on a random lottery number generated by the number of credits you have earned, according to university records. This means that residents who are going to be Seniors will choose first, then Juniors, then Sophomores.
If you know the person or persons you want to live with, you will sign-up on-line together (as opposed to going through one by one) to select the room/apartment in which you would all like to live. You will all be allowed to sign-up on-line with the person who has the best (lowest) Lottery number. Only those students with 33 credits or more can be carried into an apartment area (Bayside North Campus Apartments or Almeida)
YOU MUST CHECK YOUR STATUS AFTER YOU COMPLETE ANY PROCESS. GO TO THE “HOUSING LOTTERY STATUS” TAB ON THE LEFT TO CONFIRM THAT YOU ARE PROPERLY SIGNED INTO THE ROOM. It updates immediately there is not time delay. If the room you selected does not appear they you did not complete the process. Remember the university recommends specific browsers PC: Internet Explorer (IE) 5.0 or later or Netscape Navigator (Netscape) 7.0 or later. MAC: Internet Explorer 5.0 or later or Netscape Navigator 7.0 or later.”
If it is determined that the on-line lottery process is being completed in an effort to manipulate the hall selection process (I.e. the student who selecting the room/apartment withdraws, etc.) then the entire room/apartment will be relocated in any available space(s) after the hall selection process concludes.
If you are unable to go on-line together, that is alright. You will just need to give your ID # and Lottery # so the person can sign you into the room/apartment. If you have the better Lottery number they you must also giver that person access to MyRWU account.
Please refer to room rates page before selecting a room/apartment and remember that singles cost additional money.
I want a single room is there anything special I need to do - When it is your appointment time complete the search by looking for single rooms. It's that easy.
REMEMBER THAT ONCE YOU SIGN INTO A ROOM/APARTMENT, THAT IS THE ROOM/APARTMENT YOU WILL BE IN FOR THE ACADEMIC YEAR - AS YOU HAVE AGREED TO THE HOUSING CONTRACT FOR THE ENTIRE ACADEMIC YEAR (you can not just move off campus)

Partially filled apartments or rooms
If an apartment/room is not at full occupancy after the CO process, this space(s) will be the first occupied at Hall Selection. Students who are looking for one space or going through hall selection on their own will not be able to sign into a completely empty apartment/room as long as there is a similar space available in a partially occupied apartment/room. The same is true for a group of students that are not completely filling a room/apartment.Students are directed to these partially filled rooms/apartments.(e.g. one Junior C.O.’ed into a Bayside apartment by himself because his three roommates graduated - three male students are looking for a bayside apartment – they will automatically be directed to this apartment.

Smoke-free

Please note that all residence hall rooms and apartments are smoke-free. Residents who smoke in the residence halls will be referred to the Student Conduct Office which may result in educational and punitive sanctions. Smoking is only permitted in designated gazebos.

If you are unable to make your Hall Selection appointment

All you have to do is give a friend your ID #, Lottery # and your appointment time and the will be able to complete the sign-up.
If you are not living together or you have the better lottery number then you must also give them access to your MyRWU account.