This policy is intended to provide the requirements by which Roger Williams University and Roger Williams School of Law employees and students are permitted to safely operate University owned, leased, or rented motor vehicles. Click the following link to view the RWU Motor Vehicle Use Policy.
If an accident occurs with a Motor Vehicle, the following steps should be taken by the driver:
All drivers of Motor Vehicles must be authorized by the University prior to operating a motor vehicle.
The University has obtained 24-hour roadside assistance for Motor Vehicles owned by the University and assigned to the Department of Athletics, Student Programs and Leadership, and the Intercultural Center. Information on the roadside assistance service is located in each Motor Vehicle. Employees and students should use this service when they are off-campus and encounter a need for roadside assistance service (i.e. vehicle will not start, break down, lock out, flat tire, etc.).
Employees (includes faculty and staff) and students of Roger Williams University and Roger Williams University School of Law who operate motor vehicles owned or leased by the University and employees who rent motor vehicles for University-related activities. Employees using their personal motor vehicles to conduct University business need not obtain driver authorization.
Complete the Roger Williams University Driver Authorization Form and have the head of your department sign the Form. Submit the completed Form to the Department of Environmental Health & Safety. The Department of Public Safety will obtain a copy of your Motor Vehicle Report from your state department of motor vehicles to ensure that your driving record complies with the guidelines in the Policy. If authorization is granted by the Department of Public Safety, the Department of Environmental Health & Safety will send a copy of the approved Driver Authorization Form to your department. Your department will notify you once authorized.
Complete the Roger Williams University Driver Authorization Form and have the head of the department for which you seek authorization sign the Form. Complete the mandatory Defensive Driver Training course and attach the certificate indicating that you have completed the course to the Form. Submit both documents to the Department of Environmental Health & Safety. The Department of Public Safety will obtain a copy of your Motor Vehicle Report from your state department of motor vehicles to ensure that your driving record complies with the guidelines in the Policy. If authorization is granted by the Department of Public Safety, the Department of Environmental Health & Safety will send a copy of the approved Driver Authorization Form to your department. Your department will notify you once authorized.
Contact the Department of Environmental Health & Safety at X3494.
Yes. You must complete the Driver Authorization Form and obtain authorization from the Department of Public Safety to operate a motor vehicle for these purposes.
Drivers must not have exceeded 2 at-fault accidents or violations within the last 18 months, had any violation in the past 36 months for drunk driving, driving under the influence of drugs, or reckless driving, or had a license suspension or revocation in the past 36 months. Notwithstanding these criteria, the University reserves the right to grant or deny authorization to any driver.
Yes. Please see the Policy for compete details. Some examples include mandatory seat belt use, bans on smoking and cell phone use, and a prohibition on driving University owned or leased motor vehicles more than three-hundred miles one-way from the Bristol campus.
Employees may use their personal motor vehicles to conduct University business and will be reimbursed for mileage, subject to the University’s Travel and Entertainment Policy. This reimbursement is intended to cover the costs to operate an employee’s motor vehicle, including insurance costs. The University’s liability insurance, if applicable, is always excess over any personal automobile insurance carried by the employee. The University requires that employees who regularly use their motor vehicles on University business maintain automobile liability insurance with limits of at least $100,000 for bodily injury for each person and $300,000 for bodily injury for each occurrence. Property and collision damage is the sole responsibility of the motor vehicle’s owner.
Students are not permitted to use their personal motor vehicles to conduct University business.
Employees using their personal motor vehicles to conduct University business need not obtain driver authorization.
If the accident occurs on-campus, contact the Department of Public Safety immediately. If the accident occurs off-campus, contact 911 or the local police department. See the Policy for a complete list of what to do in the event of an accident.
No. Any damages and/or liabilities arising out of the personal use of the motor vehicle are the sole responsibility of the driver. The University will expect the driver’s personal automobile insurance to respond in the event of an accident or any other event arising out of such personal use. Sanctions may be imposed upon violators including, but not limited to, termination of employment for employees and suspension or expulsion for students.
Contact the Department of Public Safety at ext. 3333 or the Department of Environmental Health and Safety at ext. 3494.
No. The Motor Vehicle Use Policy specifically prohibits third-parties from operating a Motor Vehicle. If there are circumstances where there is a perceived business need for a third-party to operate a Motor Vehicle (e.g. a spouse or volunteer participating in a trip) please contact Chris Neronha in the Office of General Counsel (x 5728; firstname.lastname@example.org) at least thirty days in advance of any such need to discuss possible accommodations.
All students seeking driver authorization are required to complete the course as part of their
Employees are encouraged, but are not required, to complete the course
Instructions (for both students & employees)