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What are the steps I need to take if an employee is leaving the University?

Please contact the Department of Human Resources immediately so that we may guide you through the process.

My employee was injured at work, what do I need to do?

If your employee was injured at work, or thinks they may have been, you must complete the First Report of Injury form within 48 hours. Please be sure to provide as much detailed information as possible.

My employee has been out of work due to a work-related injury. They want to return to work. What steps do I need to take?

If your employee has been out of work due to a work-related injury and wants to return to work, they must provide a medical note clearing them to return to work FULL DUTY WITHOUT RESTRICTIONS. This note must be provided to the Department of Human Resources prior to their return.

If your employee has been cleared to return to work WITH RESTRICTIONS, please contact the Department of Human Resources immediately. An injured employee may not return to work without proper authorization.

My employee has requested a leave of absence, what do I do?

If the employee has been out of work for three consecutive scheduled work days, then they may be entitled to an FMLA leave of absence. You should notify the Department of Human Resources immediately so that, if the employee is eligible, their FMLA rights can be offered to them.

My employee is returning to work after a leave of absence, what do I do?

If your employee has been out of work due to an approved leave of absence and is ready to return to work, please notify the Department of Human Resources before they return, so that we can ensure that the appropriate authorization paperwork has been received.

My employee is requesting paid time off, do I need to do something?

If your employee is requesting sick and/or vacation time, please have them submit a request through KRONOS if they have not already done so. You must approve the request in KRONOS before the payroll due date to ensure that they are paid and that their sick and/or vacation balance will be charged accordingly.

If your employee is requesting bereavement leave, jury duty or military leave, please contact the Department of Human Resources. Please remember to ensure their earnings for the period are coded correctly in KRONOS.